Automatically Creating Product Groups by Tags

Automatically Creating Product Groups by Tags (New)

1. When to Use Automated Product Grouping by Tags

Manually organizing products works for small stores but gets tricky with many items.

Grouping products by tags allows you to bulk group thousands of products at once, creating multiple product groups simultaneously. This approach saves time and reduces manual work by automating the grouping process and significantly speeding up operations.


To get started, add tags to your products using this format: Gtf_[GroupID]_[OptionName=Value]


Example 1: Single option product
  • Product: Runfalcon 5 Running Shoes - Black (Tag: Gtf_[101]_[Color=Black])
  • Product: Runfalcon 5 Running Shoes - Blue (Tag: Gtf_[101]_[Color=Blue])

Example 2: Multiple option products

  • Product: Lite Racer Adapt 7.0 Shoes - Black US 5/6 (Tag: Gtf_[102]_[Color=Black]_[Size=US 5/6])
  • Product: Lite Racer Adapt 7.0 Shoes - Black US 6/7 (Tag: Gtf_[102]_[Color=Black]_[Size=US 6/7])


However, automatic product grouping won't work if your product tags/titles don't follow the same formatting rules throughout your catalog.
>> If you do not know how to create and use the tags, please read this Shopify guide.

2. Steps to Create Product Groups Automatically by Tags

Follow these steps to set up automated product groups using tags:

Step 1: Prepare Products with Tags

Add tags to your products using the fixed format Gtf_[GroupID]_[OptionName=Value]. For example, group similar products together:

  • Runfalcon 5 Running Shoes - Black (Tag: Gtf_[101]_[Color=Black])
  • Runfalcon 5 Running Shoes - White (Tag: Gtf_[101]_[Color=White])
  • Runfalcon 5 Running Shoes - Grey (Tag: Gtf_[101]_[Color=Grey])
  • Lite Racer Adapt 7.0 Shoes - Black US 5/6  (Tag: Gtf_[102]_[Color=Black]_[Size=US 5/6)
  • Lite Racer Adapt 7.0 Shoes - Black US 6/7  (Tag: Gtf_[102]_[Color=Black]_[Size=US 6/7)
  • Lite Racer Adapt 7.0 Shoes - White US 5/6  (Tag: Gtf_[102]_[Color=White]_[Size=US 5/6)
  • Lite Racer Adapt 7.0 Shoes - White US 6/7  (Tag: Gtf_[102]_[Color=White]_[Size=US 6/7)

This step ensures products are ready for automatic grouping.

Prepare Products with Tags

Step 2: Access the Product Groups Interface

Go to the product groups management section and click the “Create group” button.

Step 3: Select Bulk Create By Tag Option

Choose “Bulk Create By Tag” from the available options.

Select Bulk Create By Tag Option

Step 4: Run the Automation

Click “Run automation (Draft)" to review the product grouping by tags automation.

Run the Automation


Draft product groups

Draft product groups 

Once the result meet your expectations, click “Run automation (Publish)" to enable it on your live store.

The process time varies based on the number of products and may take a few seconds to minutes. Once done, you’ll return to the product groups management interface.

3. 🚨 MUST-READ: Best Practices for Tagging Products 🚨

To ensure smooth grouping, follow these tips when adding tags in the Gtf_[GroupID]_[OptionName=Value]format:

  • Use Unique GroupIDs: Assign the same GroupID (e.g., 101) to products you want in one group, like different colors of the same shoe.
  • Choose Clear OptionNames: Use terms like “Color” or “Size” that match your product variations.
  • Keep ValueNames Consistent: Use exact values (e.g., “Black” or “Large”) across all products to avoid mismatches.
  • OptionNames and OptionValues MUST match exactly to the Option names and Option values of the products, even text format case (UPPERCASE, lowercase) and special characters (!@#$%...)

Example:
Suppose you want to group these shoes:

  • Runfalcon 5 Running Shoes - White (Group 1)
  • Runfalcon 5 Running Shoes - Black (Group 1)
  • Runfalcon 5 Running Shoes - Grey (Group 1)
  • Lite Racer Adapt 7.0 Shoes - Black Size US 5/6 (Group 2)
  • Lite Racer Adapt 7.0 Shoes - Black Size US 6/7 (Group 2)
To group them, add:
  • Gtf_[101]_[Color=White]for the white Runfalcon 5.
  • Gtf_[101]_[Color=Black]for the black Runfalcon 5.
  • Gtf_[101]_[Color=Grey]for the grey Runfalcon 5.
  • Gtf_[102]_[Color=Black]_[Size=US 5/6 for the black Lite Racer Adapt 7.0. Size US 5/6
  • Gtf_[102]_[Color=Black]_[Size=US 6/7 for the black Lite Racer Adapt 7.0. Size US 6/7

Tips:

  • Double-check tags for accuracy before running automation.
  • Avoid extra spaces or typos to prevent grouping issues.
Now you know how to configure Bulk Create Product Groups Automation by Tag to save time managing your product grouping. If you have any questions on this, please contact us via support@tapita.io 

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